Place of Business: Pioneer Library System, Norman OK

Position Description: 
Performs a wide range of professional-level activities to support human resources functions, including benefits, regulatory reporting, recruitment, onboarding, new employee orientation, performance and compensation management, and employee record maintenance. Provides high-level customer service to both internal and external customers. Works under the direction of the Human Resources Manager, performs other duties as assigned.

Duties & Responsibilities:
1. Provides high-level customer service to both internal and external customers;
2. Coordinates benefits administration, including eligibility tracking, enrollment, payroll coordination, Open Enrollment support, and regulatory compliance (COBRA & ACA);
3. Oversees leave management, including tracking, reporting, and regulatory compliance (FMLA & ADA);
4. Coordinates recruitment activities for all positions, including developing ads and job postings, processing background checks, and miscellaneous duties related to the Applicant Tracking System;
5. Facilitates new employee orientation and onboarding processes as needed;
6. Audits and manages the spreadsheet for job-related education, certifications, and licenses for all positions;
7. Prepares and/or reviews Personnel Change Notices and works with payroll to ensure timeliness;
8. Assists in the preparation and tracking of performance evaluations and monitors due dates;
9. Prepares and/or revises PLS’s job descriptions as needed; maintains master file of all job descriptions;
10. Prepares and distributes various monthly reports, including system staff reports, state new hire reports, budget reports, etc.;
11. Positively reflects Pioneer Library system’s mission and values to members of the public and to staff;
12. Attends meetings and participates in committees and organizations that further the library’s mission and goals;
13. Keeps abreast of library developments by attending workshops and educational programs and reading periodicals and specialized literature; attends staff meetings; and
14. Works a flexible schedule, which may include evenings and weekends.

Minimum Qualifications: 
Education and Experience: Bachelor’s degree required;
Three to six years relevant experience; Experience in Benefits Administration preferred; OR equivalent combination of technical training, certification, experience or education;
Valid OK driver’s license.
Other Required Knowledge, Skills and Abilities: Thorough knowledge of human resources practices and activities, including an understanding of all relevant Federal, State, and local employment laws;
Ability to maintain the highest levels of confidentiality;
Strong skills in written and spoken business communications;
Demonstrated strong skills in Microsoft Excel and other Microsoft related software;
Working knowledge in the operation of computers and office machines and standard office software products.

             
               Click here to apply for this position. Open until filled.

Job Location: Oklahoma City - 123 Robert S. Kerr

Position Description: 
Location: Central Office – 123 Robert S. Kerr, Oklahoma City, OK 73102
Salary: Level I: up to $55,000.00, based on education and experience

Level II: up to $61,000.00, based on education and experience

Full Time /Part Time: Full Time

Work Schedule: Monday - Friday

Primary Hours: 8:00 am – 5:00 pm

The Human Resources Management Specialist is responsible for routine professional level work in completing various personnel management activities and tasks. This may include reviewing personnel actions, evaluating job applications, conducting interviews, counseling employees, preparing certificates of eligibles for various positions, completing job audits, developing selection devices and other activities. Some positions are assigned responsibilities in a specialized area of human resources management, such as compensation, classification, recruiting, grievance management, personnel selection, employee benefits, or employee transactions. Other positions may be assigned responsibilities in several or all of these areas, depending on the size and organization of the unit or agency to which assigned.

Duties & Responsibilities: 
The functions performed may vary but may include the following:

Performs human resources management administration activities involving responsibility for the interpretation and application of rules, laws and policies.

Completes classification studies, job audits and other activities to identify duties and responsibilities assigned to employees; develops job descriptions, job specifications, organization charts and other materials to describe positions and duties performed by employees; determines appropriate classifications for individual positions.

Conducts wage and salary surveys by collecting and evaluating salary data; prepares recommendations or requests for salary changes; determines salary changes authorized for specific actions, such as appointments, promotions, transfers, demotions and reinstatements.

Administers the provisions of the Fair Labor Standards Act: administers leave, FMLA, worker’s compensation, insurance, retirement and other employee benefits programs, or special programs such as career fair, and charitable contributions.

Collects and analyzes data on personnel selection procedures and methods, based on established psychometric techniques; prepares charts, graphs and other statistical information on examination results, develops tests and other selection devises.

Performs centralized or agency recruiting activities; prepares recruiting announcements or other information concerning job vacancies; interviews applicants and evaluates application forms; provides job counseling to prospective employees; visits schools, colleges and other sources for recruitment.

Counsels employees on grievance procedures.

Prepares, processes, reviews, analyzes, or approves employee personnel transactions; ensures compliance with applicable laws and rules concerning appointments, promotions, demotions, transfers, separations and other actions.

Interprets rules and laws concerning employee personnel actions; advises agency personnel staff, employees, supervisors and managers on various personnel related issues.

Maintains a system of employee personnel records.

Being present at the office is an essential function of the job.

Other duties as assigned.

Other Duties
· Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.

· Works effectively in team environment, participating and assisting their peers.

Minimum Qualifications:

Level I: Bachelor’s degree in human resources, industrial/organizational psychology, public administration, accounting, sociology, psychology or a closely related degree; OR four years of technical human resources management experience or a master’s degree in human resources, industrial/organizational psychology, public administration, accounting, sociology, psychology or a closely related degree or an equivalent combination of education and experience.

Level II: Bachelor’s degree in human resources, industrial/organizational psychology, public administration, accounting, sociology, psychology or a closely related degree PLUS  one year of professional experience in human resources management or five years of technical human resources management experience or a master’s degree in human resources, industrial/organizational psychology, public administration, accounting, sociology, psychology or a closely related degree or an equivalent combination of education and experience. 

Preferred qualification:
PHR/SPHR certification.

Application Requirements:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

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